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WhatsApp message to ask for a meeting
Agencies, guides, hotels reaching out to local exhibitors.
WhatsApp works well in the MENA region and Spain for direct, fast contact — but only with the right tone. Keep it short, professional, and add value before asking.
Practical steps
- 1Only use WhatsApp if the contact has explicitly shared their number (LinkedIn, business card, public listing).
- 2Always introduce yourself in the first message — never start with 'Hi' alone.
- 3Propose a specific slot, not 'when are you free?'.
- 4Add a single document or link if relevant.
Checklist
- Number is publicly shared
- Introduction includes name + company + reason
- One specific slot proposed
- No mass send
WhatsApp template (English)
Hello [Name], I'm [Your name] from [Company] — we [one-line value prop]. I saw you'll be at [Fair] for [their program]. Could we meet for 15 minutes at your booth on [day, time]? Short deck: [link] Calendar: [link] Thank you!